Hotel Reservations for Exhibitors

IMPORTANT NOTICE: It has come to our attention that rogue or pirate housing companies have been approaching ASHP members and exhibitors offering hotel reservations. These companies are in no way affiliated with ASHP, the Summer Meetings, Orchid Event Solutions, or Meet Minneapolis. Reservations processed by these rogue or pirate housing companies may not actually be made, secured, and guaranteed at an official Summer Meetings hotel. Orchid Event Solutions is the only official housing company for the meeting and will not contact you directly to make a reservation.

Book Your Hotel Room Today!

Select from a variety of quality hotels and take advantage of discounted rates and special ASHP benefits during your stay. Exhibitors who book through Orchid Event Solutions, ASHP’s only official housing company, receive complimentary in-room internet access, complimentary cardio center admission, protection in the event the hotel oversells its rooms, and more.

Orchid Event Solutions is ready to assist you. For suite information (rates and availability) email ASHP@orchideventsolutions.com.

Two Ways to Book Hotel Reservations

  Register Online ONLINE
Book your room online - it's the quickest and easiest way.

  Register by Phone PHONE
Toll free 877-505-0675 or 801-505-4613 (international) for standard rates. (Agents are available 9:00 a.m. - 8:00 p.m. Eastern Time, Monday – Friday.)

Reserve a Room Block

Companies wishing to secure five or more rooms must complete the online Hotel Room Block Request form or email a completed and signed form [PDF] to ASHP@orchideventsolutions.com

Deadlines

  • April 6 — A complete rooming list with names and guarantee for each reservation must be submitted for all room blocks held. Any rooms not reserved will be released. Requests for additional rooms will be based on availability. After this date, cancellations will be subject to a $75.00 processing fee for each room cancelled.
  • May 10 (8:00 p.m. ET or until the group block is sold out, whichever occurs first) — Final cutoff date to make a hotel reservation or reserve a room block. After this date, reservations will be made based on availability, and hotels may charge higher rates.

Hotel Guarantee, Confirmation, and Cancellation Policies

Housing Information