FAQs


General Information

The meeting is being held in Las Vegas, Nev., at Mandalay Bay Convention Center. The Mandalay Bay Hotel is the headquarters hotel, and the MGM Grand is the co-headquarters hotel.


The attire at ASHP national meetings is business casual. When packing, keep in mind that the weather in Las Vegas in early December is typically cool during the day and cold at night. The average high is 60 degrees, and the average low is 40 degrees. Because hotels and convention centers are also cool, ASHP highly recommends that you bring a sweater with you when attending sessions.


Meeting ribbons will be available at the Membership Information Center in the Mandalay Bay’s South Convention Center, Level 2.


Complimentary Wi-Fi access is available in the Convention Center meeting space and lobbies. To ensure fast speeds for all attendees, please limit your usage to 20 minutes. Once in the convention center, open Internet settings and select SSID ashp2016 and enter password vegas2016.


If you have any disability for which you require an auxiliary aide while attending this meeting, please contact the Conference and Convention Division by email at CCD@ashp.org by November 4.


For health and safety considerations, children under the age of 16 will not be admitted to the exhibits, educational programs, poster sessions, PPS, or Residency Showcase.


Ample parking is available at MGM Property Resorts, free of charge for attendees and exhibitors when booking through Orchid Events Solutions.


Both the Mandalay Bay Hotel and MGM Grand Hotel are nonsmoking facilities. Smoking is allowed only on the balconies, terraces, and other exterior areas of the facility.


Education/Continuing Education

The Full Agenda lists all of ASHP’s CE programming. You can see the session title, date, time, and learning objectives for all educational sessions. Information on networking sessions, posters, special programs, and events will also be included as the information becomes available.


The ASHP LIVE app is available in app stores for iPhone, iPad, and Android. Use this multi-event app for all of ASHP’s conferences. The 2016 Midyear content will be available by November 15, 2016. Download the app today.


Access to presentation slides and other supplemental resources will be made available free to all pre-registered meeting attendees online approximately two weeks prior to the meeting.


Most educational sessions (excluding workshops) will be recorded and available online approximately 4-6 weeks after the meeting, and are free to all full-time registered attendees. Downloads may also be purchased by non-attendees following the meeting. CE is not available with downloads.


If the CE provider is ASHP, you may record your CE on the ASHP eLearning Portal. For other providers, please follow the directions given at the symposium. If you have any questions, contact names and phone numbers are provided on the symposia listing.


Attendees must claim CE credit for the sessions they attended within 60 days of the activity (not 60 days from the end of the meeting).


Events

Yes, guests are welcome to attend the Midyear Clinical Meeting; however, ASHP does not have an official Guest Program package for purchase during the meeting. Wednesday evening tickets will not be available for purchase on the registration form, and attendees or exhibitors wishing to buy a ticket must do so onsite. Photo ID is required for each person receiving a ticket/badge, and each individual must be present. Exhibitors will not receive the ticket with their exhibitor registration and must purchase separately.


Registrants’ guests may attend the Opening Session on Monday but must have a badge to enter the convention center; admittance to the Opening Session without a badge will not be permitted. Guest badges for the session can be purchased at the attendee ticket sales registration counter for $45. The badge will also allow access to the Exhibit Hall on Monday only.

NOTE: All guests must be at least 16 years of age. Photo ID is required for each person receiving a ticket/badge, and each individual must be present.


Yes, guests are welcome to attend the Wednesday evening event. Registrants may purchase tickets for their guests to attend onsite. Photo ID is required for each person receiving a ticket/badge, and each individual must be present. Exhibitors will not receive the ticket with their exhibitor registration and must purchase separately. Tickets are $45 and are required for entrance into the event.


Hotel Information

The headquarters hotels are Mandalay Bay Hotel (headquarters) and the MGM Grand (co-headquarters).


Over the past several years, ASHP has communicated the opening date of our meeting registration site well in advance of the meeting. Attendees and exhibitors have started to mark their calendars for the opening of the Midyear Clinical Meeting website in July. ASHP reserves the largest number of guest rooms offered to us by each hotel and reserves rooms in a variety of hotels to meet all budgets and tastes. The headquarters hotel is the most popular and, therefore, receives the largest number of reservations in the first several days, often selling out. However, hotel reservations fluctuate. As the meeting approaches, attendees and exhibitors cancel and/or change their dates, making rooms available again. ASHP recommends that, if you are unable to book a room, you periodically check with the ASHP housing company, Orchid Event Solutions, regarding availability.


The current tax on the hotel rooms is 12% and subject to change. An extra person fee may also apply for the 3rd and 4th person.


If you book your hotel room through Orchid Event Solutions, ASHP’s official housing company, your hotel rate includes internet access in your guest room.


When attendees/exhibitors reserve rooms directly with the hotels or through internet providers, ASHP is exposed to penalties for not fulfilling our room block commitments. We risk our ability to rebook preferred meeting hotels and receive reduced rates, possibly lose qualification for the amount of space needed at the convention center, and/or are subject to higher convention center usage fees. This, in turn, could translate to higher registration fees. In addition, if attendees/exhibitors do not use the official ASHP housing company, Orchid Event Solutions, ASHP is unable to help if a reservation is not located in the hotel’s reservation system, to protect reservations if the hotel oversells its room inventory, and to plan properly for the meeting (e.g., secure the appropriate number of shuttle buses, communicate to attendees via the door drops, front desk, and in-room TV). To help ASHP make this meeting a success, please remember to book early and through Orchid Event Solutions.


Travel Information

McCarran International Airport (LAS) is the central airport serving the Las Vegas area. McCarran serves more than 40 air carriers, offers over 1,100 flights arriving and departing daily, and provides direct flights to more than 125 U.S. cities. Flight status and contact information for individual air carriers can be found on the McCarran Airport's website.


McCarran is approximately 4 miles from South Las Vegas Boulevard. Taxicabs and airport shuttle services are available.


ASHP does not provide shuttle service to/from the airport and the hotels. A variety of shuttle/limousine services are available at McCarran and are located on the west side of baggage claim, outside door exits 7 to 13. Please note that there are both group shuttle and for-hire stretch limousine services. Visit McCarran Airport's website for more information.


Shuttle bus service will be provided from many official Midyear Clinical Meeting hotels to the Mandalay Bay Convention Center (except for the Delano, Four Seasons, and Luxor) on Saturday, December 3, through Thursday, December 8. Nonstop service will be provided from the MGM Grand and The Signature at MGM Grand. The official shuttle service schedule is now available.

NOTE: The shuttle schedule is subject to change based on usage. Please check the Midyear Clinical Meeting News & Views, distributed daily at the meeting, for updates.


Las Vegas offers several affordable and convenient modes of transportation for navigating to and from hotels and the Las Vegas Strip. The Las Vegas Monorail system runs every 4 to 12 minutes from the MGM Grand Hotel to the Sahara Hotel, with a total of seven stops. The monorail is open Monday-Thursday, 7:00 a.m. to 2:00 a.m., and Friday-Sunday, 7:00 a.m. to 3:00 a.m. To find out more, visit the Monorail Las Vegas site.


Travel Information

ASHP is providing the option to register for the meeting and make your hotel reservation in one seamless and convenient process. After you have completed your meeting registration, you will be provided with a personal link that will allow you to directly access the hotel reservation page. Hotel reservations may be made separately and prior to registering for the meeting; however, in order to guarantee the convention rates at checkout, attendees must register for the meeting.


For registration hours and more, visit the Meeting Registration page.